Proposed Workflow
There are really only two types of submissions I get: Art (seldom, but look at the gems I got from Corjay and Shell for issue 8) and Articles.  I get these in all different formats and all forms.  I can pretty much work with anything, but some types of submissions are honestly easier to work with than others.  I also get them in many different ways: links to content on this site, emails with .doc or .rtf attachments, .txt files, PMs, emails, heck, I've even received autocad drawings.  This all needs to be streamlined and simplified.

• Art. All Art submissions should be in .png format, with a resolution of at minimum 150 dpi (.png isn't compressed, meaning the file will be quite large, but it allows me to decide on compression versus quality -- there have been some maps and submitted art that has been less than attractive in the issues because of compressing compression).  They should be emailed as attachments to Submissions@StarFrontiersman.com (an email address I'll create).  The email must include the name by which the artist would like to be credited and a valid return email address.
• Articles. All Article submissions should be double spaced and in .doc format.  Please use default template formatting (don't change fonts, sizes, colors, use columns, etc.) and simple unthemed tables.  Article submissions may, if desired, use headings of level 1, 2, or 3, and otherwise Plain Text.  They should be emailed as attachments to Submissions@StarFrontiersman.com.  The body of the email must include the author's real name and email address, a one-line description of the article, and the name by which the author wishes to be credited in the byline of the article.

Cardinal Rules for All Editors: we want to use every submission and we want to include every submitter.  That doesn’t mean everyone’s stuff is good, but work with them until it is good.  Treat every submitter with respect and friendliness.  We’re assembling fan-based goodness.  If we lose the submitters because they felt poorly received, it will end this webzine.

Submission Editor
The Submission Editor will have access to Submissions@StarFrontiersman.com and must be able to check it regularly (I can help you set up outlook express, outlook, thunderbird, etc.).  He/she will perform front-line triage on the submissions, making sure the article is usable or the artwork tasteful.  May build a rapport with the submitters, praising them for what they do well, encouraging them to submit more of what they do well at, giving ideas on avenues to further develop.  Submission Editor may also probe known submitters for material, asking for ideas or even specific types of articles.  It's important for the Submission Editor to drum up more submissions!  When he receives a submission of artwork or article that he's happy about, he'll go to a special page on the site that he'll have access to (this site or over at starfrontiersman.com, not sure yet), fill out a web form (author's name, email address, credit in byline, date, notes from submission editor, and a place to attach/upload the submission).  If it's an artwork submission, he'll fill out an Artwork web form.  Otherwise, an Article web form.  Then he's done with it... continues working on other submissions or actively working on getting submissions from others.

Art Editor
The art editor will have access to a special page on the site where he'll have a list of artwork submitted by the submissions editor.  He'll also have access to submit artwork, using the same form as the submission editor (not because he doesn't need the submission editor, but because he may be adding his own as well).  The Art Editor must also have the time on his hands necessary to probe art gallery sites like I have over this past year to get permission to use all the great artwork I've obtained for covers.  Sometimes, a request might come to the Art editor (he'll have an @starfrontiersman.com email address too) from the line editor or the Referee (me!) for a specific piece of art.  It's the Art Editor's job to try to work with the artists we often work with (line art for equipment is mostly me, Corjay does great inks and a few other mediums, and Shell does what looks like a mixed medium that has a unique style) to produce specific pieces of art at request.  The Art Editor maintains a database of submitted art, on the site, that he can produce at the drop of a hat.  Of course, he also has to keep track of who has given permission to use what... it's a big job!

Line Editor
Believe it or not, this is probably the least time-demanding job of all.  A line editor will have access to a special page on the site where he'll have a list of articles submitted by the submissions editor.  He'll be in charge of editing the document, drawing conclusions where he must, changing what he must, communicating with the author where he must, to finally approve the article by changing its status from "submitted" to "edited"  The Line Editor must make sure the article is usable and fits in the Star Frontiers setting.  He must also know when diagrams or artwork might make something more clear or of superior quality.  If the rules presented in the article need playtest, he must be able to test them either in a play group or by himself with simulated gaming (dice and paper, like normal).  The line editor is not rewriting the article, just helping it become all that it can be.  Some submitters over the years have needed nearly no editing for neither content nor grammar.  Some have been quite the opposite.  All have been great, though, in the end.

Referee (a.k.a. Chief Editor)
First of all, I plan on being a prolific submitter, going through the normal channels as everyone else.  Second of all, I'll have access to the artwork library and the "edited" submissions library, and will be adding content to the layout as it's edited (not necessarily in the order it's edited, though).  I'll also provide a helping hand to the other editors as needed.  When enough material is gathered to release the issue (very subjective... 70 pages isn't necessary every time, though I don't like the idea of falling much below 48), I'll perform final assembly, do the classifieds (I like those), build the front page from artwork submissions, and finally release it. 

Final Notes
As the webzine grows, I can eventually see adding a fifth position, Public Relations Manager - in charge of pimping and distribution.  Perhaps later, if things get big enough, more positions will become necessary.  right now I can already see I've divided things fairly equally (though I have admittedly given myself a very light role while still maintaining an authoritative position... I hope nobody is bothered by that.)  I'm eager to see what you all think.  This is just my initial thought, so I'm willing to bend until I break on many of the concepts.